Purchase Order Template
A purchase order form for ordering goods from a vendor, listing items, quantities, prices, shipping details, and totals.
What this template includes
- ✓Buyer and vendor details
- ✓PO number, date, and shipping information
- ✓Itemized order with quantities and prices
- ✓Subtotal, sales tax, shipping, and total
- ✓Special instructions and authorization
Fill in & download
Fill in the highlighted boxes, then download. 34 fields left
PURCHASE ORDER
Buyer (Company):
Address:
Phone:
P.O. Number:
Date:
Vendor (Name/Company):
Shipping Address:
Phone:
Shipped Via:
Delivery Date:
ORDER DETAILS
Item 1: x at $ each = $
Item 2: x at $ each = $
Item 3: x at $ each = $
Item 4: x at $ each = $
Subtotal: $
Sales Tax: $
Shipping: $
Total Amount Due: $
F.O.B. Point:
Special Instructions:
Authorized By:
Signature: ______________________
Name:
Title:
Date: ____________
Ready to sign this purchase order?
Download the filled-in PDF above, upload it to SignovaX, and get it signed online for free — with a legally binding audit trail. No account needed for signers.
Sign It Free with SignovaXWhat is a purchase order?
A purchase order (PO) is a document a buyer sends to a seller to order goods. It lists exactly what is being purchased — the items, quantities, and agreed prices — along with shipping details and a unique PO number used to track the order.
Purchase orders give businesses a clear record of what was ordered and at what price, help control spending, and make it easy to match deliveries and invoices against the original order.
Purchase order vs. invoice
A purchase order is created by the buyer and sent before the purchase to request goods. An invoice is created by the seller and sent after the goods are supplied to request payment.
The two documents work together: the PO number usually appears on the seller's invoice so both sides can match the bill to the original order.
What a purchase order should include
A complete purchase order shows the buyer's and vendor's details, a PO number and date, the shipping method and delivery date, and an itemized list of goods with quantities, unit prices, and line totals. It should also show the subtotal, sales tax, shipping, and total amount due, plus any special instructions and an authorization.
Fill in the order details and totals, then download your purchase order.
How to fill in and send this purchase order
Fill in the placeholders in the form above and download the purchase order as a PDF or editable Word file for free — no account needed.
You can also sign it electronically with SignovaX and send it to your vendor, keeping a copy with a full audit trail and a SHA-256 integrity hash.
Frequently asked questions
What is the difference between a purchase order and an invoice?
A purchase order is sent by the buyer before a purchase to order goods, while an invoice is sent by the seller after the goods are supplied to request payment. The PO number usually appears on the invoice so the two can be matched.
Is a purchase order legally binding?
A purchase order is an offer to buy. Once the seller accepts it, the purchase order generally becomes a binding contract for the goods, quantities, and prices listed.
What does F.O.B. mean on a purchase order?
F.O.B. (Free On Board) identifies the point at which responsibility for the goods — including shipping costs and risk of loss — passes from the seller to the buyer.
Do I need to sign a purchase order?
An authorized signature is recommended, as it confirms the order is approved. This template includes an authorization line you can sign electronically with SignovaX.
Is this purchase order template free?
Yes. Fill it in and download it as a PDF or Word document for free. A SignovaX account is only needed to sign and send it electronically.
Disclaimer: This template is provided for general informational purposes only and is not legal advice. Laws vary by location. For important agreements, consider having a qualified lawyer review your contract before signing.